Contacting Your Scholar At School
Except in an emergency, messages will be taken at front office for children so that classroom instruction is not interrupted.
Protected Health Information Notice
The Health Insurance Portability and Accountability Act requires certain offices/persons within the school to maintain the privacy of protected health information and to provide individuals with notice of the school’s legal duties and privacy practices with respect to such information. The school will not use or disclose protected health information except under circumstances either required/permitted by law, or pursuant to authorization from the individual or his/her personal representative.
This is to advise you that pursuant to the Federal Family Educational Rights and Privacy Act of 1974″ (FERPA), and its implementing regulations, as well as Charter School policy and regulation, parent(s)/guardian(s) or students under 18 years of age and students over 18 years of age (“eligible students”) are entitled to certain rights with respect to a students’ education records. These rights are set forth below: If you feel that your rights under the “Family Educational Rights and Privacy Act of 1974″ have been abridged as a result of alleged failures by the Charter School to comply with the requirements of FERPA you may file a complaint with the U.S. Department of Education, Family Policy Compliance Office, 600 Independence Avenue, S.W., Washington, D.C. 20202 4605.
This is to advise you that pursuant to the Federal Family Educational Rights and Privacy Act of 1974″ (FERPA), and its implementing regulations, as well as Charter School policy and regulation, parent(s)/guardian(s) or students under 18 years of age and students over 18 years of age (“eligible students”) are entitled to certain rights with respect to a students’ education records. These rights are set forth below:
If you feel that your rights under the “Family Educational Rights and Privacy Act of 1974″ have been abridged as a result of alleged failures by the Charter School to comply with the requirements of FERPA you may file a complaint with the U.S. Department of Education, Family Policy Compliance Office, 600 Independence Avenue, S.W., Washington, D.C. 20202 4605.
Notes Required From Parents or Guardians
The school requires a note/form from parents or guardians under the following circumstances:
- To explain an absence
- To explain a tardy
- To request early dismissal
- To excuse the child from recess or physical education
- To change daily transportation procedures
- Permission for child to go home with another child
- To request a change in bus transportation
- For scholars to attend a field trip
- Authorization for medication
- Emergency treatment form
- Any other special issue needing to be addressed
At least two conferences between the child’s teacher, child, and parent/guardian will be scheduled during the school year. These are typically scheduled at the end of the nine-week reporting periods. As part of our Commitment to Excellence, all parents/guardians MUST attend these scheduled conferences. Your child’s teacher will arrange an appointment for these conferences. Some conferences will be Scholar-Led Conferences which provide an opportunity for the scholar to share his/her Individual Learning Plan and overall progress in school. Scholars are expected to attend the conference in dress code, conduct the conference seriously and share important information from their Individual Learning Plans and progress in school.
Lost and Found
A lost and found area is maintained in the school. To help us return items to your child, we recommend putting your child’s name on items of clothing, coats, sweaters, lunch boxes, etc. Every few months, we donate unclaimed articles to charitable organizations.
Lunch and Breakfast Programs
All scholars may have breakfast and lunch at no charge. Any scholar who participated in a free meal program during the previous school year will remain on the same program for the first 10 days of school only. A new free lunch application will be sent home with each child at the beginning of the school year. It must be completed and returned to the school in order to determine if your child qualifies or will remain on a lunch program. Applications are also available in the office in the event that your financial circumstances change during the school year.
Recognition for Scholar Academic Achievement
In addition to many other types of recognition, we strive to recognize scholars who are performing well in the classroom. We have 3 Celebrations of Excellence throughout the school year for children in Grades 5K-4. In addition, we have an end of year awards presentation for 1st-3rd grades and K5/4th grade graduations. Scholars are honored who have shown excellence in the classroom and school. We encourage parents to plan to attend these special celebrations.
School Newsletter and Other Communication
We take great pride in communicating news of interest and upcoming events and programs to our parents and community through a variety of venues. If you have another way that we can communicate with you, please let us know!
Some examples of our communications include: Marquee, Dry erase board out front, Personal phone calls home, All-Call phone system, Texts, Emails, Social Media, Website, School bi-weekly newsletters, Class weekly newsletters, Personal written notes, Fliers and hand-outs, Report Cards, Progress Reports, Daily progress charts, Home visits, Parent Conferences, Parent Meetings, Parent Portal and personal interaction in the Car Line.
Parents are requested to supply their child(ren) with basic school supplies such as pencils, paper, and notebooks. Some individual teachers may recommend other supplies. Please visit our Supply Lists page for grade-by-grade supply lists. Free school supplies may be provided to any child who needs them. Please see our parent coordinators if you have any special needs. Parents are also responsible for providing all medical supplies & equipment to be used during school hours.
Legacy Early College is a Title I School. We receive extra support funding for math and reading initiatives/needs, as well as for technology, teacher professional development, and parenting programs. The current Title I Plan is always available in office and on our website for review. At least once a month throughout the year, parents can become involved with Title I Meetings, Various Programs, and other Special Activities that are guided with Title I initiatives and funding. All parents are welcome to all meetings and we encourage you to come be involved in planning every chance you have!
***All parents, scholars, teachers, and administrators sign a Commitment to Excellence (Parent Compact) form at the beginning of each school year. This form spells out the responsibilities for all to commit to in order to support our scholars in finding academic success.
Numerous opportunities are available for you to serve as a volunteer in our school. You may wish to volunteer to read to children, help with field trips, work on our flower beds, gardens, and grounds, prepare kindergarten snacks, or provide other valuable services by contacting the office or your child’s teacher. Volunteers will need to go through a SLED check before becoming approved for working in our school. If you are interested in being a mentor to a child, please contact the school leaders, our parenting coordinators, or our teachers.
Visitation in School
Parents and visitors are welcome to visit our school anytime. We have an Open-Door Policy. We will let you “peek” in on your child; however, we do hold a strict policy that protects instructional time. We will NOT interrupt a teacher if he/she is teaching a lesson. Please understand that there may be times that parents will not be allowed to go to the classroom, unless pre-arranged with the teacher. Please contact the teacher, principal and/or assistant principal in advance to arrange a time and date to visit. All visitors to the school must sign in at the office and wear a visitor’s badge at all times while in the building and/or on the school campus.
Written Procedures for Processing Parent Complaints
Legacy Early College Elementary School takes pride in building our partnership with our parents and families. Our scholars are college bound and our scholars need the support from all of our stakeholders. No one group can do it alone, so we need to rely on our scholars, teachers, support staff, administration, board members, parents, and other community members to help us achieve success.
We are constantly asking our families how we can make Legacy a stronger school. Whether it be through parent meetings, suggestion boxes in the office, surveys, letters, phone calls/texts, or just allowing parents a minute to pull us aside to have a quick word. We strive to do whatever it takes.
We tend to be more informal when processing our parent suggestions. However, the steps we would take include the following:
- Receive the suggestion/concern from parent (through email, phone call, suggestion box, survey, etc.
- The teacher takes steps needed to address suggestion/concern within 24 hours.
- If the teacher is not the one who can address the suggestion/concern, he or she will make the administration aware.
- The administrator takes steps needed to address suggestion/concern within 24 hours.
- If the administrator is not the one who can address the suggestion/concern, he or she will make the executive director aware.
- The executive director, with support from the board, will move forward with final decisions and changes as need.
What You Can Do To Help Your Child Learn
- Start each day right; a calm beginning at home makes the school day much better.
- Encourage your child to have a good breakfast and lunch. Make sure that your child sleeps at least eight hours each night.
- Praise your child each day for something he/she has done. Have a special place to put schoolwork and other items brought home.
- Stress attendance. If your child is ill, home is the best place; otherwise, your child needs to take advantage of every school day.
- Be punctual. “The early bird gets the worm”.
- Keep the lines of communication open between yourself and your child’s teacher. Inform the teacher of any family situation that could influence your child’s behavior. Also, if he/she is reluctant to come to school, let the teacher know so that together you can find the reason.
- Communicate with your child’s teacher at least once a week through a note, phone call, visit, email, etc.
- Take your child to the library to get a library card and encourage reading for pleasure.
- Read to your child and with your child at a designated family reading time.
- Encourage your child to use dictionaries and thesauruses.
- Provide pencils, paper, etc. for your child to use.
- Work at home with skills taught at school. Please check homework every night.
- Encourage your child to use the internet to do research.
- Encourage your child to participate in at least one club or school activity.